Guidelines

JLCL – Journal of Language Technology and Computational Linguistics – is an international peer-reviewed, open-access online journal publishing high-quality, original research and inviting contributions in the form of scientific articles.

There are no submission or publication fees for this journal.

Submissions are double-blind peer-reviewed, meaning that authors and reviewers remain anonymous for the review process.

Some issues of the journal are curated by guest editors who are chosen by the editors to act on their behalf.

Submitting a paper

Types of Contributions

The following types of contributions are solicited and taken into account for publication:

  • research reports
  • state-of the-art overviews which summarise research activities in subfields of the discipline, present and/or evaluate relevant resources and tools
  • short description of data-sets, particularly in the context of „shared tasks“;
  • reports about software and applications in the field of language technology. The software or application should be of relevance to the CL community and, ideally, should be usable without legal restrictions. Discussion of methodological issues of design and implementation of the software is particularly welcome.
  • book reviews (not subject to peer-reviewing, to be reviewed only by the editors of the volume)

Formal criteria

Research articles as well as state-of-the-art reports are typically longer than descriptions of data sets and software. While is no strict limitation to the length of an article, authors should try not to exceed 25 pages (using the template provided and inclusive of footnotes and bibliography), unless permission for a longer submission has been granted in advance by the editors.

The submission should contain the following elements: title and abstract at the beginning; data availability statement and disclosure statement at the end (if applicable: This is to acknowledge any financial interest or benefit that has arisen from the direct applications of your research references); appendices (as appropriate).

Abstracts should be between 100 and 300 words long.

Please use consistent spelling and quotation styles. Citations should follow APA style, 6th edition.

To ensure the integrity of the blind peer-review for submission to this journal, every effort should be made to prevent the identities of the authors and reviewers from being known to each other. Please submit your contribution anonymously, i.e.:

  • there should be no author name(s) on the manuscript
  • other publications of the authors should not be mentioned in the handed-in manuscript (but should in the final version of an accepted article)
  • the manuscript should be accompanied by a cover page, mentioning
    title of the work
    name, address and affiliation of all authors
    a hint to the corresponding author for collaboratively authored manuscripts
    at least three keywords
    ** if (language) resources are used in the work, these should be mentioned

It is the responsibility of the authors to deliver the manuscript in good quality, in particular with well readable figures and tables. Authors are allowed to deliver figures as an appendix to the manuscript.

Authorship of the Paper

The authors should ensure that they have written entirely original works, and if the authors have used the work and/or words of others that this has been appropriately cited or quoted. Proper acknowledgement of the work of others must always be given. Authors should cite publications that have been influential in determining the nature of the reported work.

Authorship should be limited to those who have made a significant contribution to the conception, design, execution, or interpretation of the reported study. All those who have made significant contributions should be listed as co-authors. The corresponding author should ensure that all appropriate co-authors are included on the paper, and that all co-authors have seen and approved the final version of the paper and have agreed to its submission for publication.

Submission Preparation Checklist

  1. The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided to the editor).
  2. The submission file is (preferably) in PDF format and generated using the LaTeX template provided (https://github.com/adbar/jlcl-style) or if necessary using the LibreOffice/Microsoft Word template.
  3. The text follows the scientific and stylistic guidelines mentioned in this document and is suitable for blind reviewing.
  4. All authors qualify as authors, have given permission to be listed on the submitted paper and are mentioned using their full name and affiliation. One author is be identified as the corresponding author.

Workflow

JLCL is a peer-reviewed journal.

  1. Contributions are submitted to the editors. The editors decide whether the contribution meets the basic standards of a journal paper, they reserve the right to reject a manuscript without further reviewing, the reasons for this measure will be reported to the author(s).
  2. All manuscripts that are accepted for further review will be reviewed by at least two and ideally three referees in a blind review process. The manuscripts are mostly reviewed by our editorial board and may be sent out for additional, external peer review. We may also request further details or clarification from the authors.
  3. On the basis of the referees' advice, the editors decide whether the piece is appropriate to be a) published with minor or no changes; b) needs to be revised and resubmitted; or c) is to be rejected. The decision is communicated to the authors along with any comments made by the referees.

Overall editorial responsibility rests with the journal’s editor-in-chief, who is supported by an expert, international editorial board. The editor-in-chief is also guided by the journal’s policies and constrained by other legal regulations concerning the publication of scientific papers.

Prerequisites for the publication of the accepted manuscript

  • Authors are responsible that their work adheres all the rules of good scientific practice and takes into account all legal and ethical issues in particular with regard to language resources used
  • In the case of acceptance, authors have to revise the manuscript, if so requested, taking into account the comments and suggestions of the reviewers
  • for the final manuscript the styleguides and stylesheets which are available on the journal website must be used. The latest version of the stylesheets can be found and downloaded at . Authors are recommended to use these stylesheets from the very beginning of the manuscript creation process
  • non-native speakers of English are required to let their manuscript proof-read by a native speaker provided the reviews recommend it.

When handing in the final manuscript, the author(s) grant first publication rights to the journal and accept the open-access policy of the journal. Authors are permitted, without embargo, to deposit their articles (including pre-prints and post-prints) online, e.g. in institutional repositories, in pre-print servers or on their webpages, as long as they link to the published version. Authors retain the right to enter into separate, additional contractual arrangements for the non-exclusive distribution of the journal's published version of the article (such as posting it to an institutional or personal repository, or publishing it as part of a book), as long as its original publication in JLCL is explicitly acknowledged.

Code of conduct and ethical standards

Examples of behaviour that contributes to creating a positive environment include:

  • Using welcoming and inclusive language
  • Being respectful of differing viewpoints and experiences
  • Gracefully accepting constructive criticism
  • Focusing on what is best for the community
  • Showing empathy towards other community members

Multiple, redundant or concurrent publication

The authors must guarantee: (1) that the article has not been published elsewhere; (2) it is not being considered for publication elsewhere; and (3) that it has been submitted with the knowledge and approval of the institution or organization given as the affiliation of the authors. Submission of multi-authored manuscripts implies the consent of each of the authors.
If data from the article is used, partially or entirely, in other research articles, or the data and results represent only part of a bigger research project described in multiple publications, these must be clearly presented to the editor.

Disclosure and conflicts of interest

All authors should disclose in their manuscript any financial or other substantive conflict of interest that might be construed to influence the results or interpretation of their manuscript. All sources of financial support for the project should be disclosed. Potential conflicts of interest should be disclosed at the earliest stage possible.

Fundamental errors in published works

When an author discovers a significant error or inaccuracy in his/her own published work, it is the author's obligation to promptly notify the journal editor or publisher and cooperate with the editor to retract or correct the paper. If the editor or the publisher learns from a third party that a published work contains a significant error, it is the obligation of the author to promptly act upon it.

Some issues of the journal are curated by guest editors. The guest editors are chosen by the journal editors to act on their behalf. In particular, they a) reject papers that do not meet the basic standards, b) select reviewers for the contributions, c) manage the reviewing process, d) check the final contributions.

As for reviewers, the editor must evaluate manuscripts for their intellectual content only. They must ensure that the standards of JLCL are met (most notably the double-blind reviewing process).

Disclosure and conflicts of interest

Guest editors cannot submit articles (as main author or co-author) for the volume they are in charge of.

Unpublished materials disclosed in a submitted manuscript must not be used in an editor's own research without the express written consent of the author. Privileged information or ideas obtained through peer review must be kept confidential and not used for personal advantage.

Editors should recuse themselves (should ask a co-editor, associate editor or other member of the editorial board instead to review and consider) from considering manuscripts in which they have conflicts of interest resulting from competitive, collaborative, or other relationships or connections with any of the authors, companies, or institutions connected to the papers.

Code of conduct

Examples of behaviour that contributes to creating a positive environment include:

  • Using welcoming and inclusive language
  • Being respectful of differing viewpoints and experiences
  • Gracefully accepting constructive criticism
  • Focusing on what is best for the community
  • Showing empathy towards other community members

Guest editors are responsible for clarifying the standards of acceptable behaviour and are expected to take appropriate and fair corrective action in response to any instances of unacceptable behaviour. Guest editors have the right to remove, edit, or reject contributions that are not aligned to these principles. They keep the editors of the journal informed and can ask for their support at any time.